Top 5 Productivity Working Hacks

Time is relative. How we experience time is also relative. And what we can manage in given time is completely up to us.

That’s why try hard to learn do everything faster and get done more in less time.

Think in "blocks"

Managing your time in one-hour blocks. Focus on maximizing efficiency within each block to stay on track. This method helps you stay organized and get more done.

As people, we are short on time…

1 hours = 1 block → 16 a day X 365 days = 5 840 Blocks

If you give up 1 hours of sleep, you get +365 extra blocks pers years.

I try to plan my day perfectly, so every block counts

Why do i live according to this principle ?

We have a certain limited amount of productive years in this planet.

• 20 years education

• 20 years making money

• 20 years giving it away

Pro Tip: Start each block with 2-3 minutes of planning. What's your main objective? What distractions can you eliminate? This small investment in planning pays massive dividends in focused execution.

Use Right Digital Tools

I use email extensively, but it's only one of the channels I use for communication. Plain text in general does not always convey the enthusiasm or urgency.

This is why I think internal social networks and social messaging platforms are going to replace email.

• Wunderlist for task management

• Podio for project organization

• Slack for team communication

Pro Tip: Choose tools that integrate well with each other. The goal is to reduce friction, not create additional digital overhead.

Design a Productive Meeting

Design a Productive MeetingI think of every meeting is a time investment. Make sure you invest it effectively.

• Agenda: focus on the goal.

• Always try to give more than you take.

• Make sure next steps are clear.

• Do an immediate follow-up.

The best live by this: I had a meeting with a CEO of one of the largest advertising companies in the world and as I was writing the follow-up, he beat me to it just 46 minutes after the meeting.

Pro Tip: End every meeting 5 minutes early to summarize action items and responsibilities. This ensures everyone leaves with clarity about next steps.

Turn "Dead Time" into Productive Time

Those in-between moments – commuting, waiting for flights, traveling – represent hidden opportunities for productivity. With proper planning, you can:

• Take important calls while driving (safely, with hands-free equipment)

• Process emails during flight delays

• Listen to industry podcasts during exercise

There are some activities you can combine.

Pro Tip: Create a "low-energy task list" – items that don't require deep focus but still move projects forward. These are perfect for these transition periods.

Hiring an Excellent Assistant

Hiring an excellent assistant “someone you can trust!” can help optimize schedules and respond to urgent requests so the entrepreneur's time is freed up.

Stellar EA Workflow:

• Give your EA full access to your email account and calendar, and allow them to send emails and other messages on your behalf.

• Set the rules very carefully (e.g. emails must be approved before they're sent).

• Make sure your EA has your back. (If you are in a meeting, your EA has to be able to reply urgent things).

Hope this helps!

Talk soon, Stay well

— Be Well Hacks Team